The 3 Best Task Management Apps in 2019

The 3 Best Task Management Apps in 2019

Hey, what is going on guys? As you can see, the set is finally rebuilt
and along with it to my new studio slash office is coming together quite nicely. Over the past couple of days have been able
to check off many different items in my little studio rebuilding project in my to do list. And speaking of to do lists, well we’ve got
to talk about those because I get a lot of questions about which app or tool out there
is the best one for managing your tasks. In today’s video I want to try to answer that
question. And to do so I’m going to be sharing my top
three to do list applications that I think are going to be the best options for most
people. And I’m also going to throw in one kind of
oddball recommendation that doesn’t really fit in with the other three but might be useful
for certain viewers, so let’s get into it. All right, so the number one app on my list
which you’ve probably seen if you’ve ever looked at the resources page and my website
or ask me about it on Twitter is Todoist. Now, back when I was in college I used to
use a task management app called Wunderlist and I absolutely loved it, but a few years
ago Microsoft actually bought it and they made the announcement that it was eventually
going to be going away and as a result I moved over to Todoist. And just to kind of spoil this video a little
bit for you, I think that to Todoist is probably the best to do app out there in terms of features
and capabilities. And the number one feature that offers something
that I find invaluable in my workflow is natural language processing, which means that you
can add tasks along with all the details needed for those tasks, such as tags and due dates
and assignees and things like, that just by typing what you want in the main task bar
or by saying it. I’m also a big fan of the quick add feature. When I’m using the app on my desktop or in
the browser, I can just have the letter Q or I can just hit the plus button on my iPhone
and I can easily enter a task in seconds, and that reduces a lot of friction in my system. Additionally, I’m a big fan of its integration
with voice assistance. It’s got Siri integration and it’s also got
Amazon Echo integration. Don’t worry, I’m not going to say the A word
in this video. But if I want to I can easily tell my Echo
to add a task and it gets automatically added to my inbox, and I love that since I have
several of them in my house. That being said, not everything is perfect
with Todoist. I do think that the way it handles sub tasks
is a little dated. I’m not a big fan of how you just indent things
in your main task list instead of having a real subtasks view. And additionally, the windows app doesn’t
work quite like the desktop app, the Mac app or even the mobile apps. It’s got kind of a different UI, and it doesn’t
work quite as well. Additionally, Todoist is not the cheapest
app and the personal productivity space, especially since they just raised the prices to $4 a
month, so that might be a bit of a turnoff. Though it is worth mentioning that there is
a student discount, though they did make the baffling decision to require people to sign
up for a business account before asking for it, but even still, it reduces the price down
to about a 1.50 per month, so if you are a college student that is an option for you. However, if you are a price conscious person,
or you’re just somebody who doesn’t want to pay a monthly subscription fee for your to
do list app, then there’s something else that you’re going to want to look at, and that
is Microsoft To-Do. Let me level with you here. If you’re somebody who just does not want
to pay for to do list application and you have simple needs, then I think Microsoft
To-Do is the absolute best option on the market right now. A couple of years ago, I would not have made
this recommendation as when it came out as the replacement for Wunderlist, there were
a lot of missing features. But over the past couple of years Microsoft’s
team has added a lot of needed features to the app and honestly it’s pretty darn good,
especially for having absolutely no premium tier whatsoever. You’ve got the ability to make multiple projects. You can color code those projects. Subtasks actually work like they’re supposed
to, and unlike Todoist’s free plan, you can add comments and file attachments to your
tasks in Microsoft To-Do without paying anything. This is actually the main reason why I recommend
Microsoft to do over Todoist, it’s a free plan if you just don’t want to pay. I do think Todoist is more powerful overall,
but I think a lot of people are going to want the ability to add descriptions and comments
to their tasks, like say if you want to set up a PO box, and you need to put the address
of the post office box in the task, you have to pay for that with Todoist. Now, granted Microsoft To-Do does not have
natural language features, so you do have to set your due dates and stuff like that
manually, but if you want something simple I think it really works. And it also has some pretty cool features
that you’re not going to find an other apps, such as the My Day feature which doesn’t pull
tasks based on due dates but instead lets you manually add tasks from your list. Now of course, there are some things with
Microsoft To-Do that I don’t like. For instance, there isn’t a dedicated Mac
app right now, so just like To-Do is on the Windows side, I’ve got to use Microsoft To-Do
in the browser. Additionally, like I said earlier, it is not
quite as powerful as other apps like Todoist. You don’t have the natural language features,
you don’t have tags and filters and smart lists and things like that, but again, if
you don’t want to pay and you want something simple, I think it is a very compelling option. That brings us to my third recommendation
on this list, which is an app called TickTick. And if you’ve ever used TickTick before, you
probably know that it is eerily similar to Todoist. Just like Todoist, it’s got those natural
language features which allow you to get tasks into your system very quickly and have it
just parse all the information you want instead of having to set it yourself. It’s got tags you can add to your tasks and
it’s got something called smart lists, which function basically the exact same way that
filters do in Todoist. But there are some features in TickTick that
you’re not going to find in Todoist. Just for example, there is a built in calendar
view, so if you want to look your tasks on a by week or by month basis, you can actually
do that. There are start times, you can add your tasks,
which I don’t personally use, but some people find to be very useful. There is a builtin pomodoro timer which can
actually be tied to your tasks, so if you want to do pomodoros throughout the day and
actually bind them to the tasks you have in your system, you can do that, and sub tasks
actually work the way that they should. You click into a task and you can see your
sub tasks along with all the related information like file attachments and comments. Beyond that there are even more features in
TickTick such as desktop widgets, which I kind of irrationally love. Not sure why I liked them so much, but it’s
kind of cool to have like a semi-transparent box on my desktop with all my tasks. And on the mobile side there’s a feature called
Plan My Day, which helps to intelligently plan out what you want to get done on a given
day. Given all these features and the fact that
TickTick is cheaper than Todoist at $28 a year versus their $36 a year, it might seem
like TickTick is the better option, and for some people it might be, but there are a few
caveats. For one TickTick does have those natural language
features, but they’re not as strong as the ones found in Todoist. For example, I can’t use T-O-M for tomorrow,
I actually have to type out the entire thing. And when I’m using a really complex request,
like having a task with a specific first due date along with a recurring option, it can’t
really parse it. Todoist handles it like a champ, but I have
to go in and manually set that kind of thing up in TickTick. Additionally, there is no two way Google Calendar
sync in TickTick, so while you do have that built in calendar view, if you want to actually
look at it on your Google Calendar, you can’t quite do that as well as you can on Todoist,
and perhaps most importantly of all, their free plan is very limited, you can only have
nine lists. That brings us to my oddball recommendation,
which really isn’t that odd, it just kind of exists outside of the realm of the simple
to do list style apps that most of you guys are probably familiar with. My final recommendation for this video is
something called ClickUp, which is an app that you have probably categorize as project
management software instead of a simple to do list app. Project management apps which, don’t really
include tools we’ve already talked about but do include tools like Asana and Jira and ClickUp
are a little better suited for managing really complex projects with lots of moving parts,
different tasks, statuses and for managing teams. Now for a long time I was a big Asauna user
mainly because my friend Matt got me on it and it was pretty useful, but after testing
ClickUp, I think it is probably the most useful and most full feature project management that
I’ve ever tried, and it might also work for personal productivity. ClickUp gives you a ton of different ways
to look at your tasks. You’ve got a normal list view, you’ve got
a board view, it just kind of Trello or Kanban style. You’ve got a calendar view or you can go full
project manager and even look at Gantt charts. When it comes to creating tasks. You basically have all the options. There is a full fledged hybrid markdown editor
for descriptions that rivals notions or slights. There’s the ability to add sub tasks and checklists,
and you can generate these checklists from templates, in fact, you can generate entire
tasks from templates. And of course you got your due dates, recurring
due dates with more options than you can shake a stick at. There’s task watchers and you can even assign
multiple people to one task. And then there are the tools. There’s the ability to minimize tasks to a
task tray, which kind of gives you the ability to make a little daily list of tasks you’re
going to work on. There’s a notepad feature built into the app
for making just scratch notes, and possibly my favorite additional tool is their Chrome
extension because it lets you take a screenshot of a webpage and append it to an existing
task or make a new task out of it. And when Martin and I were working on fixing
some bugs on the college [inaudible 00:08:28] website, this was actually really, really
useful. So if you’re the kind of person who wants
incredibly fine grained control over every aspect of your life, where you want to take
heavy advantage of templating and team features, then ClickUp might be something to look at. And that being said, after testing ClickUp
extensively for a couple of weeks with my team, I ended up making the decision to move
us all back to Todoist. And the main reason for doing that is that
ClickUp just gives us too many options. And we found that there was a lot of friction
involved and adding new tasks to the system and out where they should go. Whereas in Todoist, we can use those natural
language features to get something into the system really quickly. However, during that testing period I was
really impressed with all the different features they’re offering, and I do think that it offers
a lot more flexibility and capabilities than similar apps like Asauna, so for a certain
kind of person, it’s going to be a pretty compelling option. That brings us to the final question which
is: which of these apps is the best one? And it’s kind of hard to answer that question
objectively since everyone has different needs, so I’m going to give you a couple of different
recommendations. First and foremost, if you don’t want to pay
for your task management software, then Microsoft To-Do is really compelling. If you really want the natural language features
then maybe Todoist’s free plan is for you. Otherwise, if you want something simple, you
want something that works and has some pretty cool features all of its own, then Microsoft
To-Do is pretty cool. If you are willing to pay a few bucks a month
for a subscription though for my money at least Todoist is the best general task management
app out there for most people. Now, TickTick is really compelling. It’s quite similar and it does have a few
additional features like that pomodoro timer, but at least for me, the superior natural
language processing, which allows me to get tasks into my system more accurately and more
quickly, gives Todoist the edge. Now, regardless of which task manager app
you end up going with, one of the tasks that you should put on it and do as soon as you
possibly can is getting yourself a domain name. It’s no secret that more and more companies
are relying on the Internet to find their job candidates, so if you want to position
yourself as the best possible person for that job you’re looking for, then you should be
looking to establish a strong personal brand online. And a really important part of that process
is building yourself a website where you can communicate your skills, show off your portfolio
and make it really easy for people to contact you. And of course the first step to doing that
is securing a domain name for yourself, something that you can link to from your online profiles
and you can put on your resume and business cards. And the best place on the Internet to get
that domain name is Hover. Unlike some other places, Hover makes the
process of getting a domain name as super easy. In fact, I just bought one this morning and
the process took less than 30 seconds. There are no annoying upsells, nothing to
get in your way, just to frictionless and streamline checkout process. Plus with over 400 different domain extensions
to choose from like the classic .coms and .mes just some more interesting ones like
.lol and .ninja. You’ve got a lot of choices. And once you’ve got the domain name you can
easily set up a professional email address for it, or use their connect feature to automagically
hook it up to different website builders like Squarespace and Shopify. Head over to to get
your domain name before somebody else does. And if you use that link, which you’ll find
in the description down below, you’re also gonna get 10% off your first purchase. Big thanks to Hover for sponsoring this video
and being a big supporter of my channel and as always, thank you guys so much for watching. If you enjoyed this video, hit that like button
and you can also subscribe right there to get new videos every single week when they
come out, or click right there to get a copy of my book on how to earn better grades for
free. If for some reason you don’t want to click
on either of those boxes, you can go follow me on Instagram @tomfrankly, or click right
over here to see one more video on this channel. Thanks for watching, and I’ll see you in the
next one.

100 thoughts on “The 3 Best Task Management Apps in 2019

  1. Why pay for stuff like this…There are a bunch of apps which does this for free. My fav one is ToD. Its still needs development but who gives a d its free

  2. Microsoft To-Do DOES have hashtags and smart lists. That was a mistake in the video, great video otherwise.

  3. I never found anything as good as Meistertask. And I only use the free version.

  4. Hey, do you have any online alterantives? I frequently change devices and platforms so would love someting on the cloud!

  5. I love phone videos. Keep it up ❤️❤️

  6. Hm. And where is RememberTheMilk? In the free version, it has more useful features (e.g. tags, filters) unlocked than Todoist. In the paid version it is practically identical to Todoist and is just a matter of taste for different design.

  7. Just to add Both Tick Tick and Todoist are available in most platforms that i use including mac, iOS, android and browser. With Things 3 you are limited to Mac and ios and you have to pay separately for your iPad, iPhone and mac apps though it is a one time purchase and not subscription based.

  8. Just wanted to give props on how well you do these videos you give enough details to make a decision without a long talk like most other youtubers keep up the good work and I'll keep watching

  9. Todoist is the best

  10. I've watched a few of your videos so far. Thank you for the clear analysis. I trust you because we agree no many of the apps, and where we have to different conclusions you're clear which of your prioritized needs are behind your decisions. I searched long and hard for an integrated view of tasks and calendar. Most apps that offered something like this have one problem or another, usually related to cross compatibility. I was surprised to find my ideal solution was not a calendar with tasks built in, but the reverse. Things 3 gives me a view of my daily schedule at the top of my list of tasks for the day. There are a lot of other things I like about Things. Anyways, thanks again. (edit) Oh hah, I see someone else called out Things as well.

  11. I wish I would’ve found this channel a while ago. But I guess better late than never ?

  12. Totally agree with the todoist situation. They have said they are changing the subtask situation this year! Hopefully by next quarter ??

  13. I think is the best it’s got very good functionalities as database tables, lists and calendars and also attachments and even comments for free

  14. I setup my vision in Trello and use to manage tasks. works best!


  16. I’m still rocking Wunderlist!

  17. Tick tick is #1

  18. i like trello

  19. Have you tried Todo Cloud?

  20. Check Sorted 3 out. It's awesome

  21. I really want location based reminders which most to-do apps don't include.

  22. Anyone used NirvanaHQ ?strickly GTD

  23. The free Todoist plan is good enough for me.

  24. You really need to have any. Do I think it's brilliant all though it doesn't work perfectly but its good

  25. Basecamp

  26. Any MyLifeOrganized people here? This app has been the best for years. Both off and online. Feature rich and has all the benefits mentioned in this video.


  28. I use Things3, not cheap but works great, has iOS and Mac apps. MS todo also looks good and can add files and photos…. no one else does that!

  29. Tom for Tmrw ? Really?

  30. I have seen the same adress in an animation film "finding nemo"

  31. Thank you Thomas. But I like Wunderlist. Sometimes use SimpleMind.

  32. Do you know the Trello? Please see, you won't regret;)

  33. You’ve seen Things 3 right?

  34. What a great video!! Have you ever tried ?

  35. I have tried many many gtd apps over ov years and I always come back to tick tick. It's the best.

  36. Start dates are important to me. Perhaps I'll give Tick Tick a try.

  37. I still use habitica because of the point system. The points are easy to understand tracking feature I wished some free todo apps included it.

  38. Ur hot…….

  39. Unfortunately todoist doesn't have task duration sync with time blocks in calendars that's why i use TickTick and Trello with Cronofy.

  40. Any opinions on

    I've used it for a while. It has a built-in pomodoro system, a place to leave videos and articles to watch later, and tag systems now apparently, as well as scheduling.

  41. You are so biased towards Todoist. I was a regular todoist user and I switched to ticktick premium recently, which by the is cheaper than Todoist and offers way more features than todoist does. There is nothing wrong with ticktick's NLP , it does the job well (P.S – The NLP does recognises shortcuts like tom for tomorrow)

  42. I personally really enjoy using trello, its very easy to plan ahead for months and free

  43. My favorite app is anydo on playstore 🙂 it's great to use and convenient

  44. Try out ? It offers several modules, time tracking included, which build really well into each other.

  45. Should have just started at clickup and saved 7:00

  46. Ahmmmm I was looking for videos to show to my students and now I can't even concentrate with how hot this guy is. Hahaha Guess my female students will appreciate this.

  47. Agree Click up is way better!

  48. To me, this video seems baffling.

    Firstly, I was annoyed to find halfway through this video that these aren't free. I don't know who would pay for a to-do list application? Maybe people with plenty of cash, but since there are plenty of decent free ones I don't see the point.

    It also baffles me why anyone would want "voice assistance"? Who wants to talk to the computer? Typing is quicker, easier, more accurate, and a lot more private!

    Alarm bells were ringing when you mentioned that Todoist can connect to Amazon! Amazon is a creepy big-brother like company that is attempting to place internet-connected devices in people's living rooms with built-in microphones! What a sinister invasion of privacy! Who could relax knowing that every word they're saying is being transmitted around the world to goodness knows whom? Using software that connects to Amazon is just opening yourself up to exploitation by a commercial company. (Microsoft-owned Wunderlist is also way too commercial for my tastes.)

    As for your second option, you said "Microsoft to do is the absolute best option on the market". Yet this program is INTERNET BASED! What the heck? Who on earth would send their personal, private data OVER THE INTERNET! Seriously? People's diaries and to-do lists are private and personal – not something you transmit across the internet!

    Similarly, your third recommendation, Clickup, has a "Sign In" button which suggests that this program also connects to the internet. Again, I find this baffling. Why would I want to enter PERSONAL details about my life into a program that connects to the internet? It just makes no sense. Even if you happen to trust the developer and it has all the security measures in the world – why send personal data across the internet when there's absolutely no need whatsoever?

    Not to mention that these kind of programs need a constant internet connection and may even require you to launch your browser. That seems like a crazy, messy, ineffective way of working. Why not just install a simple local program? It only needs to be a few kilobytes. why over-complicate things by bringing the internet into it?

    I also want to note that I found it disappointing that you've cropped down the screen captures so we can only see small areas of the applications. For example, you've chopped off the title bar, file menu, tool bars, edge of the window etc, all of which makes it hard to recognize these images as applications. I searched for videos like this specifically to see these applications in action, but this video doesn't show much at all.

    Sorry for the criticisms, I'm not trying to be rude here, I just don't understand this video at all. Your whole way of thinking seems totally alien to me. To me, the idea of my personal notes being uploaded to the internet is a sinister, horrifying thought which crosses the boundaries of personal privacy. The only program I allow to connect to the internet is my web browser, and I am very cautious about the information I share online.

  49. H

  50. Use Ike,tasks , 1-3-5 to-do list apps spacialy designed by modern productivity methods.

  51. I swapped to Todoist same time as you, Thomas, and for the same reasons. My #1 app, brilliant.

  52. emacs orgmode ftw

  53. Cool video, very interesting to tell) Thank you very much, pleasure to listen to you :). The truth is that the TickTick you are talking about has slipped lately. I’d rather have a new instead. It would be interesting to hear your opinion)

  54. Just check Note Owl -Simplest of note making on Play Store. You will love it.

  55. At this point, if I have to rely on a company's ability to keep a service up, I'm not really interested. Rather, it infuriates me to no end. I just want control over my apps, my data and not have to depend on proprietary software.

  56. Am I the only one that tried to go on the link at 5:29?

  57. iphone's native to do list is free, you can share lists, use in window via web browser, use natural language to add tasks, you can assign a note (native app) to a to do. it is hands down the best to do app. and it's free.

  58. Thanks1!!!!!!1

  59. Todoist rocks every time. Working with a lot of tasks, I never miss any task

  60. If you enjoyed this one, check out my picks for the 8 best habit-tracking apps:

  61. I started using MS To-Do after watching you video a couple of months ago. I don’t know if they keep adding features or if I am simply learning all of the features. But it is really working well for me and I’ve become more efficient using it and after taking a particular proprietary online class to improve my efficiency at work.

    Anyway, I get a lot from your channel. And even though it seems like your target audience is college students and recent graduates, I am 60 years old and well set in my career and still find value in watching your videos.

  62. Thank you for the finding Nemo reference

  63. What desk is that?

  64. For microsoft to do, there is a mac app coming on June 17th

  65. You need to slow a bit, information overloaded

  66. Thx @Thomas. What do you prefer out of ClickUp vs Notion?

  67. Wheres my Trello gang at lol

  68. OmniFocus is an amazing App/Application – but only for IOS and Mac. It integrates with the "Getting Things Done" system of time management. Many features – one of which is to geotag your to-do list – so you will get reminders for things you need to do when you are in proximity to the place you need to do them! Great for grocery lists, work, home, etc.

  69. You're cute tho

  70. HanHan Time,Simple way to manage your time and tasks

  71. thx

  72. I don't care for todoist. Free version sucks and I like to have lists too. It seems to only have tasks. Ticktick free version is super limited too

  73. Hi Thomas.
    I recently discovered your channel and your videos are helping a lot!
    Do you have any tips on personal finance apps?
    Thank you very much!

  74. My top 3:
    1. OmniFocus 3 (best in class)
    2. Todoist
    3. Things 3

  75. Great video!! What do you think about

  76. I use MyLifeOrganized. It’s got parsing. It’s got Siri integration (via import from iOS Reminders). It’s got the best, most flexible hierarchical outline. More importantly, I’ve set up custom filters and views, to make it fit with the way I work, rather than the other way around. Also, you can archive and export your lists, to keep a journal of each of your projects. Finally, although the purchase price is quite high, there’s no subscription (unless you want a cloud-based synch between devices or other users) – so much cheaper over the lifetime of the product.
    Having said that, I’m actually using OneNote more and more for work. This has nice integration with Outlook tasks and calendars, for those of us with an Office 365 account.

  77. is best.

  78. TickTick is far better than Todoist. Natural language is overrated

  79. Guys, does anyone know the wallpaper (5:37) where to get it ??

  80. I am using the HanHan Time app to organize my to-do list, which is very good.

  81. Microsoft To Do now has a Mac app! 😀

  82. I am a small Metal fab business owner. I use “hours” app to track my time spent on each job. Have you heard of an app similar to “tick-tick” but I can also go back and track my hours in the same app that tacks my receipts and deadlines? ??????

  83. You guys might want to look into Nozbe, it resembles Producteev to some degree but is much more functional

  84. I use CalendarDC

  85. I recently published a companion article for this video, which compares 10 to-do apps (instead of just three):

  86. Very interesting video. Could you please connect on [email protected] We are looking for experts like you for a paid video collaboration. Please include in the subject line: [Project]. Thanks!

  87. Hate Todoist.

  88. There is a Mac App now for Microsoft Todo

  89. Ttttttttaaaalllllkkkkk sllllllloooooowwer

  90. He's so handsome I couldnt pay attention??

  91. I cannot live without wunderlist. 😐

  92. Thank you for the informations, It is very helpful.

  93. Things 3, Sorted3 and GoodTask. I can’t settle on one. They’re all excellent, but to-do apps are like wallpaper – I get bored after a while and want a change of scenery.

  94. Thanks for all great videos!

    Have you ever checked an app called Nozbe?

  95. I'm still using Wunderlist. I'm still not sold on Microsoft To-Do.

  96. To do owt is free now

  97. TickTick is literally exactly the same as Todoist just with more functionality . Literally no reason to use Todoist over it

  98. I'm android developer gonna develop Todo app for free list out features do u want in my app comment below!

  99. Microsoft To Do is imo the best to do list app out there. The fact that you can attach files to your tasks is just sublime.

  100. Have you tried Amazing Marvin? Would like your take on it

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