Using Personal Automations With iOS 13 Shortcuts

Using Personal Automations With iOS 13 Shortcuts


Hi this is Gary with MacMost.com. On this episode let’s take a look at using
the new Personal Automation feature in the Shortcuts app. MacMost is brought to you thanks to a great
group of supporters. Go to MacMost.com/patreon. There you can find out more about the Patreon
Campaign. Join us and get exclusive content. The Shortcuts app allows you to write little
scripts that can do various things on your iPhone or iPad. But you used to have to trigger them by tapping
on something on the screen like an icon or by asking Siri. Now with Personal Automations you can trigger
them at various times, when you launch an app, when you change a setting, or even move
to a new location. Let’s look at the Shortcuts app using the
iPad because it’s a bigger screen and easier to see here in the tutorial. We go to Shortcuts here. We have three tabs at the bottom. Your Shortcuts, the ones you’ve created. The Gallery of samples that come with the
app and the new Automation tab. So there are two types of automation. The one we’re going to look at is Personal
Automation. These will be things that trigger right there
on your device. Let’s take a look. If we go in you can see you can trigger them
for the Time of Day, when an Alarm goes off. Travel so movement when you Arrive at a place,
Leave a place, or Before you Commute to a place. When you turn on various settings like when
you turn on Airplane Mode, Wi-Fi networks, turn on Bluetooth, Do Not Disturb, or and
this is the big one, Open App. So this really has a lot of possibilities
here. Let’s look at that for our first example. So we go to Open App and we will select the
app here. As an example let’s choose Calendar. Don’t you hate it sometimes when you open
the Calendar and the last time you were looking at you were looking at a different month,
say a few months in the future or a few months in the past. Now it’s kind of confusing because you’re
not looking at today. Right. You want it to jump right to today. So let’s make an automation that will do that. So we’ll choose Calendar here as the app and
then we’ll tap Next. Now we’ll Add an Action. Now here we can add an action based on various
things. Maybe some scripting, some media, all sorts
of things here. We can search. We also have this Apps button here. If we tap that then it breaks down the actions
by app. So there are some Calendar actions we can
use. Let’s go to that and there’s a bunch of things
here including the ability to Show in Calendar. Let’s do that one. What are we going to do? Show Event in Calendar. Let’s tap on Event and we’ll say, ahh, Current
Date. That’s what we want. So Show the Current Date in Calendar. It seems perfect. Let’s go to Next. So this is what we’ve got. When Calendar is Opened, Show in Calendar. Now, Ask Before Running. No, we want to have that turned Off so it
just does it automatically. So don’t ask. Then we’ll tap Done. Now we have under Automation, instead of that
Welcome screen, we have one Personal automation. So let’s text it out. Let’s go Home here and let’s go to Calendar. You can see here it ran that automation up
there. It showed you really quickly. But say if we were looking at another day
in the past here and you would expect when you go to Calendar it’s going to return to
that spot. But thanks to our new automation it’s going
to jump to the current day. So we always get the current day. So nice simple automation to text things out. Now let’s do one that’s more complex. The idea here for this example is to be when
you turn on Do Not Disturb, which maybe before you go to sleep, maybe before you go into
a meeting, it’s going to show you any reminders that you put in a special reminders list. We’re going to have that reminders list called
Before Do Not Disturb. I’ve already created it. Let’s take a look at that. Go into Reminders and I’ve got Before Do Not
Disturb and I have one item in there. Okay, so the idea is I want to see those reminders
so I can review them when I turn Do Not Disturb on. So in the Shortcuts app here I’m going to
Add a new Personal Automation. I’m going to set it for when Do Not Disturb
is turned on. Then I’m going to Add an Action and look under
Apps. There are some automations for Reminders. I’m going to have it here Show Reminders List. Okay, great. Which one? Well tap on the name of the list there and
I can select it Before Do Not Disturb. Now let’s go to Next and I can set it to Not
Ask Before Running and Done. So now I’ve got that one there. So what’s going to happen if I bring up Control
Center and I turn on Do Not Disturb. It automatically runs that and brings up this
list. Which is great. But I want to make it even better because
what if there’s nothing in this list. I don’t want it to always do this. Only if I add something during the day to
this special list so that it will remind me when I turn Do Not Disturb on. So let’s Delete this item from it. It’s going to still work if I turn on Do Not
Disturb. So I turn off Do Not Disturb off and I turn
it on again and it’s going to run. There, it’s an empty list. What’s the point of that. Let’s make the automation smarter. I’ll go into Shortcuts here and I will select
this one and I will go in and Edit it. What it’s going to do is do that. But I want to test it first. So let’s get rid of this for now. Add an Action and we’re going to get the items
in a list. So select Reminders there and say Find Reminders. So Find All Reminders. Let’s Add a filter to that and say the list
has to be Before Do Not Disturb. Great. I don’t care for sorting and I don’t want
to limit it. I just want to get all of the items there. Now I’m going to add another thing here. I’m going to hit X here to back out of just
looking at Reminders things and back out again from just looking at Apps. I’m going to go to Scripting. In Scripting I’m going to get the Count of
the items from this list. So how many items are returned from this Reminders
search here. Then I’m going to go, and in Scripting I’m
going to use the IF statement and say If Count, because it takes what came from there. If the Count, and then I’m going to say, is
greater than and use zero, then what’s it going to do. Well, then I’m going to add the Reminders
action to show the Reminders list. I’m going to make the Reminders list Before
Do Not Disturb. I’m going to drag that in here in-between
the If and Otherwise. So let’s review the script here. Find All Reminders, where. The list is Before Do Not Disturb. Get the Count of the Items from that result. If the Count is greater than zero then Show
Before Do Not Disturb. Otherwise, nothing. There’s nothing in there. So now I’m done. I can exit Edit Automation. Hit Done. Now it should do nothing because there are
no reminders in that list. I’ll turn Automation off and then on again. You see it runs but it doesn’t do anything. It didn’t bring up the Reminders list. Let’s go into the Reminders app and add a
reminder here under Before Do Not Disturb. We’ll add one and just call it test. Then we’ll try it. So now let’s just go to the Home screen here. I will turn Do Not Disturb off and then On
again. This time there’s an item in there so it’s
going to show me that list. Now I have a little handy automation to bring
up this list whenever I turn on Do Not Disturb to remind me of things that maybe I want to
do before I stop getting my notifications for messages and things. There’s so much more you can do. You can, of course, trigger these Personal
Automations in so many different ways. But in addition to that you can also, inside
the Automation, do so many things. So under Do you can go in here and experiment
with all the different things that you can add. Hit that Plus button and go into each of these
categories. Look through everything in try to get an idea
of what might be useful to you. Note that when you have a small script in
here you can test it out using this Play button at the bottom. You don’t have to completely exit the script
to try it out. So you can make small modifications, hit Play,
and see what happens.

36 thoughts on “Using Personal Automations With iOS 13 Shortcuts

  1. Excellent video. Thank you

  2. Amazing. Thanks for showing this great feature. Apple needs to keeps making it simple and more powerful.

  3. Will be spending way too much time playing with this after watching this video.

  4. LOVED the tip on calendar automation. i'm using it already. thank you

  5. Hi Gary. really love and admire your work. Thank you for this tutorial, but actually you have caused me a problem. Finally I have discovered that I am using an awesome device with enormous capabilities and which is smarter then I am 🙂 is there any course that you are selling about shortcut automation ?

  6. How do I turn off shortcuts? My iPhone updated and placed an unmovable Shortcuts icon on the top left of my apps. Now, everything is not where it’s supposed to be and I can’t move or turn this nonsense off.

  7. Could you show how to setup an if statement for the screen brightness? Example would be if the screen brightness is already at 10% then it would turn the screen brightness up to 50%.

  8. stopped using the calendar automation. every time it runs, it shows a message in the notification center. and then i have to dismiss it. it's a pain. strangely it's the only shortcut that leaves a message in the notification center. all others don't.

  9. Hi, but sometimes shortcut cannot open app

  10. I think it's incredible that Apple deployed this with a scripting capability. Really… programming is becoming ubiquitous among all tech users.

  11. Vsauce has his own shortcut

  12. Technology is getting WAY too complicated

  13. Great video. Do you know if it is possible to add a Personal Automation that points directly at one of your Shortcuts? i.e. if you are using one of the preset, complex Shortcuts, can you create an Automation where the "action" is that Shortcut, or do you need to "rebuild" the Shortcut step by step in the Automation?

  14. I

  15. What a great introduction to the new shortcuts animation! Please make more videos to help us beginners understand the process better. Thanks!!!

  16. Is there a way to trigger a shortcut upon exiting an app? My goal is to have low power mode turn on when I am using a specific app. I can get it to turn on when I open it, but then low power mode stays on when I close it.

  17. my automation is just not running at all…the shortcuts can be kicked off normally, but automation just does not trigger even if I set to simple-time-based trigger… any thoughts on why? thank you.

  18. Very useful info, thank you!

  19. Do you know by do I need to click the "Run" button on the notification to execute an automation of type "Time of Day". That should not start automatically without intervention?

  20. I can’t turn my WiFi on or off with Shortcut

  21. lysandro

  22. The problem here is i always forgot to use it after i set up automation lol

  23. Is there any shorcuts that homepod tell me the time or tell wellcome, every time I enter inside my home?

  24. It's not automation if i need to press "Run" every time, how to remove this "Run" notification? anyone know ?

  25. I have an automated shortcut set up to turn wifi on & off when I leave & arrive at my house. Unlike the calendar example there is no toggle to have it run automatically, am I missing something?

  26. Please tell me if I need to manually run an automation which I have created for when I leave a place then my WiFi should turn off. It is a location based shortcut and it pops up to run it when I leave a place but I want it to run automatically

  27. I like this automation idea.

  28. I’m just trying to: when I have do not disturb on, to have one number to ring or come through. I don’t want it in my favorites. Could you please do a video on this if it’s possible. Or send me the link if it’s done already? Thank you!!!

  29. Just discover your channel, Nice video even if still not sure what to do with :-). Do you have one which shows how to record ipad screen with touches showing up ?

  30. This is super neat

  31. Finally!!!!

  32. I actually also would like to know how you have the cursor showing in your screen recording?

  33. Most practical tutorial for Shortcuts I’ve seen yet. The interface looks so much better and more user friendly than when they started out.

  34. i want to do a simple task but i can't find how. when i go to sleep, i want to tell the phone "GOOD NIGHT" and it will do the following: Set brightness to 50% and Set ringtone volume to 50%. anyone can help?

  35. Do shortcuts drain your battery? For example a shortcut that reminds me to do things at certain hour. does it check constantly what the time is in the background?

  36. If I could remember how you did all this. I would not need a reminder to do anything. I would already remember.

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